COPPER COUNTRY ISD BOARD OF EDUCATION
The Board of Education recognizes its responsibility to
maintain the public records of this District and to make
such records available to residents of Michigan for
inspection and reproduction.
The public records of this District include any writing
or other means of recording or retaining meaningful
content prepared, owned, used, in the possession of, or
retained by the District, its Board, officers, or
employees, subject to certain exemptions according to
the Michigan Freedom of Information Act (FOIA).
Any person may make an oral or written request for any
public records of the District. The person may inspect,
copy, or receive copies of the public record requested.
The District shall respond to such requests within five
(5) working days after receipt unless otherwise agreed
to in accordance with the Freedom of Information Act.
An individual may purchase copies of the District's
public records upon payment of a fee. No original public
record may be removed from the office in which it is
maintained except by a Board officer or employee in the
course of the performance of his/her duties. Neither the
Board nor its employee's shall permit the release of the
social security number of an employee, student, or other
individual except as authorized by law.
The Board authorizes the Superintendent to provide, upon
written request, enhanced i.e. immediate access to any
public record which the District has stored in an
electronic databases and is not confidential or exempt
from disclosure by State or Federal statute. Such a
record may be provided by means of a computer disk
provided by the requestor, electronic mail, or a modem
providing the requestor has paid the fee established for
Nothing in this policy shall be construed as preventing
a Board member from inspecting in the performance of
his/her official duties any record of this District,
except student records and certain portions of personnel
The Superintendent is authorized to dispose of
correspondence on a daily basis including those
transmitted by means of voice mail or E-mail, providing
the message does not alter existing District records.
The Superintendent shall establish administrative
guidelines to ensure proper compliance with the intent
of this policy and the Freedom of Information Act.
M.C.L.A. 15.231 et seq., 455.81 et seq.
The District's public records, as defined under the
Freedom of Information Act, are available for public
inspection and/or copying in accordance with the
following administrative guidelines. Exemptions are
specified in M.C.L. 15.243.
The Superintendent is the District Records Officer
(DRO) as well as the FOIA Coordinator.
Records shall be made available at the
Superintendent's Office, during the hours of 7:30 a.m.
to 4:00 p.m. Monday through Friday, with the exception
of the holidays when District schools are closed.
The following procedures shall be followed in
connection with requests to inspect and secure copies of
School District records:
Requests to inspect or
secure copies of records shall be submitted to
the Superintendent on Form 8310 F1, copies of
which are available in the Office of the
Superintendent and online at the following link:
Public Records Request
Requests can be submitted
via email to
via fax to (906)482-1931, or be mailed to the
Mr. George G. Stockero, Jr., Superintendent
Copper Country Intermediate School District
809 Hecla Street
Requests should be as
specific as possible, and should be dated and
signed by the requester.
If possible, a phone number or email
address should also be provided should we need
to contact you to clarify the request.
The DRO will determine
and advise the requestor, within five (5) days,
whether the records specified in the request are
available for inspection and copying.
request will either be granted, denied (if the
is exempt from disclosure or not does not
exist), denied in part, or extended up to ten
If a request is denied by
the DRO, the requestor may seek to compel
disclosure or make a written appeal of the
denial to the Board. Appeals should be sent in
writing to the following address:
Board of Education
Intermediate School District
809 Hecla Street
The Board shall act on
the appeal within ten (10) days following its
next regularly scheduled meeting or issue a
notice of extension of ten (10) days in which to
make the decision.
With respect to records
which are determined to be available, the DRO
will direct the requestor to the place where the
requested records may be inspected and will
arrange for the preparation and certification of
copies upon tender of any required fee. The DRO
will establish a time and date for inspection
and copying of the requested records.
If the request is for
enhanced access, the DRO shall make arrangements
for the record to be transmitted electronically
via the medium selected by the requestor. If
transmission is by disk, the requestor is to
provide the disk at least forty-eight (48) hours
in advance. If the transmission is by E-mail,
the requestor must provide the proper address.
The DRO shall be responsible for establishing
the appropriate fees for enhanced access which
must be paid prior to the transmission of the
With respect to records
which are determined not to be available or when
there needs to be a delay in responding to the
request, the DRO will note the reason on Form
8310 F3 – Response to Public Records Request and
send one (1) copy of the form to the requestor
as soon as possible. The District may extend the
time for responding to a FOIA request by not
more than ten (10) business days.
Records may be inspected
only at the Office of the Superintendent or at
such other place as may be designated by
him/her. No record may be removed from such
location. A member of the staff must be present
throughout the inspection and copying of such
Requests by mail, fax, or
E-mail for copies of available records may be
addressed to the DRO, and will be honored upon
payment of any required fee, provided the
requestor and the record of which a copy is
requested are sufficiently identified to make
The District is
responsible for providing records of the
District but not for providing additional
information that may be related to a record but
is not part of a record. Nor is the District
required to create a record if none is
Personnel records are to
be considered public records of the District
other than those considered to be confidential
Upon written request, copies of said records shall
be provided for a fee which will be no more than the
actual cost for the duplication and mailing plus any
applicable clerical costs which will be charged at an
hourly rate equal to the lowest paid full-time staff
member capable of retrieving the information being
sought by the requestor (including salary and benefits).
The FOIA Coordinator shall be responsible for
determining which type of public records requests could
require a fee payment for search, examination, review,
deletion and separation of exempt from nonexempt
information in the record, because the cost would create
unreasonably high costs to the District. In such
instances, the requestor is to be informed, in advance,
of the special fees and the reasons thereof.
Charges for copies of District records which are readily
copied on District copying machines shall be at the
established rate of ten (10) cents per page.
Records which require special treatment shall be handled
on a "cost" basis as determined.
If the fee will exceed $50, the FOIA Coordinator may
request a good faith deposit of one-half of the
estimated fee prior to copying and may request payment
in full before releasing the records.
A fee will not be charged if the request primarily
benefits the general public.
The first $20 of the fee will not be charged if the
requester provides an affidavit that he or she is
indigent or on public assistance.
If the material requested is available to the general
public on the CCISD’s website, the requester will be
informed of its location.
If the requester demands paper copies of records
available online, fees will be charged in accordance
with the above guidelines.
for an itemized breakdown of fees associated with a FOIA
Michigan Freedom of Information Act